Step 2: Write the Formulaįrom here you can start typing the formula, which is very simple. When you hit OK, you'll notice that the cells that have values in them are no longer selected. This will select only the blank cells from the current selection. Once the Go To Special window is open, you can choose the option that says Blanks. Then press the Special button for the Go To Special window. Click to enlargeĪn alternative is to open the Go To window using F5 or Ctrl+ G. This is done by using the Go To Special window from the Find & Select menu on the Home tab of the ribbon. With all of those cells selected, we can pare down our selection to include only the blank cells. There are many ways to do this, including holding the Shift key down while you navigate to the bottom of your column, or if your data is in an Excel Table, using the keyboard shortcut Ctrl+ Space.Ĭheckout my posts on 7 Keyboard Shortcuts for Selecting Cells and Ranges in Excel and 5 Keyboard Shortcuts for Rows and Columns in Excel to learn more.
In order to select the blank cells in a column and fill them with a formula, we start by selecting all of the cells (including the populated cells). The first way to solve this problem is by using a very simple formula in all of the blank cells that references the cell above. In this post we'll look at three ways to automate this process with: a simple formula, Power Query, and a VBA macro.
You can simply double-click or drag down the fill handle for the cell that you want copied, to populate the cells below it with the same value.īut is there an easy way to replicate that process hundreds of times for reports that have large amounts of data?
#Blank copy and paste download#
Fill-Down-Techniques-FINAL.zip Download Filling Down Blank CellsĮxcel makes it easy to fill down, or copy down, a value into the cells below.
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